Management Agreement Termination Notice
~20 minutes to fill in · 310 words · state notes for FL, CA, TX, AZ, NV, OR, WA
The board has voted to end the management relationship, either at the contract's natural end or after a failed cure period. Send it exactly as your agreement's notice clause requires (method and address matter), and start the transition checklist the same day — the records handover is where departing managers stall.
Notice of termination
[DATE]
Via [CERTIFIED MAIL / EMAIL PER CONTRACT NOTICE CLAUSE] [MANAGEMENT COMPANY NAME] Attn: [PRINCIPAL / ACCOUNT EXECUTIVE NAME] [ADDRESS]
Re: Termination of Management Agreement dated [AGREEMENT DATE] — [ASSOCIATION NAME]
Dear [NAME]:
By resolution adopted on [BOARD VOTE DATE], the Board of Directors of [ASSOCIATION NAME] terminates the Management Agreement dated [AGREEMENT DATE] [pursuant to Section [X] (termination without cause), effective [EFFECTIVE DATE], being not less than the [60] days' notice the Agreement requires / pursuant to Section [X] (termination for cause), effective [EFFECTIVE DATE], the cure period having expired without cure as described in our notice of [CURE NOTICE DATE]].
Transition requirements
Per Section [X] of the Agreement, complete the following by the dates shown:
- Within [7] days: transfer all Association funds, including operating and reserve balances, to [RECEIVING INSTITUTION AND ACCOUNT], and stop all further disbursements except those the Board approves in writing
- Within [14] days: deliver all Association records — governing documents, owner ledgers and contact data, contracts, insurance policies, bank statements, invoices, correspondence, meeting records, and accounting software exports in a usable electronic format
- On or before the effective date: surrender all keys, fobs, gate and alarm codes, portal administrator credentials, and any Association property
- Within [30] days: deliver a final accounting through the effective date, including uncashed checks, pending invoices, and open work orders with status
Direct all transition communications to [TRANSITION CONTACT NAME], [TITLE], at [EMAIL] / [PHONE]. Please confirm receipt of this notice and your transition point of contact within [5] business days.
Closing
Assessments and owner payments received after the effective date must be forwarded to the Association within [5] business days of receipt. The Association reserves all rights and remedies under the Agreement and applicable law, including with respect to obligations that survive termination.
Sincerely,
____________________ [NAME], President, Board of Directors [ASSOCIATION NAME] cc: Association counsel; Board of Directors
State notes
- Florida
- Governed by Chapter 720, Florida Statutes (Homeowners' Associations). Verify the current statutory text before relying on any deadline or notice requirement in this document.
- California
- Governed by Davis-Stirling Common Interest Development Act, California Civil Code §4000 et seq.. Verify the current statutory text before relying on any deadline or notice requirement in this document.
- Texas
- Governed by Texas Property Code Chapter 209 (Texas Residential Property Owners Protection Act). Verify the current statutory text before relying on any deadline or notice requirement in this document.
- Arizona
- Governed by Arizona Revised Statutes Title 33, Chapter 16 (Planned Communities, §33-1801 et seq.). Verify the current statutory text before relying on any deadline or notice requirement in this document.
- Nevada
- Governed by Nevada Revised Statutes Chapter 116 (Common-Interest Ownership). Verify the current statutory text before relying on any deadline or notice requirement in this document.
- Oregon
- Governed by Oregon Planned Community Act, ORS 94.550–94.783. Verify the current statutory text before relying on any deadline or notice requirement in this document.
- Washington
- Governed by Washington Homeowners' Association Act, RCW Chapter 64.38. Verify the current statutory text before relying on any deadline or notice requirement in this document.
Boardwell fills this in for you
Answer 10 minutes of questions about your community and Boardwell drafts your RFP — scope, questionnaire, fee-schedule requirements, and the weighted scoring rubric — ready to send to 3–5 management companies.
Start the 10-minute intake