Contract Accountability Letter (Notice to Cure)

Notice of non-performance and demand to cure

[DATE]

Via [CERTIFIED MAIL / EMAIL PER CONTRACT NOTICE CLAUSE] [MANAGEMENT COMPANY NAME] Attn: [PRINCIPAL NAME] [ADDRESS]

Re: Management Agreement dated [AGREEMENT DATE] — Notice of material non-performance and demand to cure

Dear [NAME]:

The Board of Directors of [ASSOCIATION NAME] provides formal notice that [MANAGEMENT COMPANY NAME] is in material breach of the Management Agreement dated [AGREEMENT DATE]. This letter is the written notice contemplated by Section [X] (termination for cause) and starts the [30]-day cure period.

Documented failures

1. Late or missing financial reporting — Section [X] requires the monthly financial packet by the [15th]. The packets for [MONTH], [MONTH], and [MONTH] were delivered [N], [N], and [N] days late [/ have not been delivered]. Board requests for the [MONTH] bank reconciliation on [DATE] and [DATE] went unanswered.

2. Work-order failures — Section [X] requires [work-order processing / response within N days]. Work order [NUMBER] ([DESCRIPTION]), opened [DATE], remains unresolved after [N] days. Work order [NUMBER] ([DESCRIPTION]) was closed on [DATE] without the work being performed.

3. Missed inspections — Section [X] requires common-area inspections [FREQUENCY]. No inspection report has been received since [DATE].

4. [ADDITIONAL BREACH — cite the section, describe the failure, and give dates. Delete if not needed.]

Records of each item — emails, work-order logs, and delivery timestamps — are retained in the Association's files and are available on request.

Cure demanded

Within [30] days of this notice, the Association requires:

• Delivery of all outstanding financial packets and reconciliations through [MONTH]
• Completion or a Board-approved written plan and date for each open work order listed above
• Resumption of [FREQUENCY] inspections, with the first report due by [DATE]
• A written statement of the specific operational changes — staffing, escalation, oversight — your company is making so these failures do not recur

If these items are not cured within the period, the Board will exercise its remedies under Section [X], including termination for cause, without further notice period. The Association reserves all rights and remedies. We would prefer the relationship succeed — that outcome is in your hands.

Sincerely,

____________________ [NAME], President, Board of Directors [ASSOCIATION NAME] cc: Board of Directors; Association counsel